How to learn to organize your time. Organize the information storage system. Helpers for competent planning of your time

How often do you say that you do not have extra time? Time is priceless and how well we use it will determine the success of our lives.

How many useful things have you done today? And how much time wasted on useless things? No, they are not so useless, well, think about it, I watched TV a little, sat on social networks, but it’s already gone for an hour and a half, or even more. So, let's first figure out what useless things take up our precious time?

1. TV

Of course, super if you watch a couple of good educational programs. It's terrible to think, but once upon a time I could not tear myself away from the Brazilian TV series, such as "Clone", "The Secret of Our Summer" and much more, I don't remember.

Now in our family we have limited ourselves to general family TV viewing for a couple of hours. This may include watching a good movie, programs from the "Habitat" section, children's films (since there is a child in the house).

Here's what I also noticed: modern cartoons act somehow negatively, unless, of course, you watch them for a long time. I will put on old Soviet cartoons for my daughter - there is good music, and there is some kind of meaning. No offense of course to modern animated series. But we also try to limit the viewing time.

By refusing to watch TV, you can save an hour or two on useful things: work, or thinking about your future business. Find a way to improve your future financial condition: change to a better and more paid job, improve an existing business, or move to more “money” places (districts, cities, and, if necessary, change the country). This is the theory of "Movement", which the business psychologist says - Balashov, Gennady Viktorovich, it works!

2. Internet

Are you registered with at least one social network? If yes, and not in one, then, most likely, this takes you enough time. There is a lot to be said about social networks. I can only say one thing - we went to the Internet, looked at what we needed and that's it, closed the window. No aimless internet surfing.

Today social networks- this is the most a big problem our population. People practically spend their entire lives in them. These are useless communications, like: “Hi, how are you?”, “What are you doing?” and behind them answers: “Normal”, “Nothing”, and rows of stupid emoticons and incomprehensible responses: “Yyy”. To me, this represents the degradation of society for the worse.

3. Unnecessary chatter

It happens that you start to start a conversation with a friend, about what is really important and interesting, and the conversation turns into a completely different direction. And off we go. And so time goes by.

And then we get stuck in conversations and dynamically change topics for conversation: about the weather, relationships, money, work, food, family, politics, clothes and a lot of things.

Sometimes I just need to talk. Well, that's the way a man is! And then we exchange opinions about problems, situations. It also happens that in a conversation someone only talks about himself and does not allow a word to be inserted.

But what if you try to talk only on the topic that really needs to be discussed? Other topics will disappear immediately and the conversation will become more productive and take a little time.

Talk with family, friends and acquaintances only about positive things: about rest, money (from a positive point of view), about new job, a position (which you dream of and want to get), about business and other ideas that can bring good luck in material terms, raise your status among others - go to new level life. No need to discuss politics, the rich (with bad point vision), the misfortunes of others and laugh at them, lack of money and a bad life - these are all manifestations of your poor life, which you have built for yourself, this is all unwillingness to do something useful, but only spend your precious time on TV, social networks and useless chatter.

It was a list of those things that can "take" enough time from me. Yours may be slightly different. Think for yourself, what other useless things are dragging you down? How can you limit them?

How can I organize my day so that I have enough time for everything?

1. I will plan the whole future day from the evening

To make it work, I will need to plan my affairs for the next day, month, year. So let's do it.

First of all, you will need to identify your goals - what am I striving for? What do I want to achieve?

Then, remember, as in school in physics, there is a goal, now you need to identify tasks. So, with the tasks set, I will only work out ways to achieve my goal - when and how will I do this? How long will it take?

Before going to bed, I always think about today, what I did and what I didn’t do, and what else needs to be done tomorrow?

To make it easier, get yourself a pen and a notebook for writing down future tasks for the next day, and there should be no more than 5-6 of them, including work, personal care, cooking, rest, sleep.

If, in addition to this, you also need to maintain the daily routine of a small child, then in order not to forget anything, hang the schedule in a conspicuous place, for example, on the refrigerator. Basically, I did just that.

2. I organize my vacation so that I can really relax and gain strength

If a person is tired, then what kind of performance can we talk about? Recently I read one “wisdom” here: “in order for a horseshoe to really bring happiness, you need to work hard like a horse.” And this is not surprising, because people today are trying to earn as much as possible, completely devoting themselves to work and making money.

Moreover, most people cannot finally get a good night's sleep and rest, not to mention outdoor activities. Remembering sleep, it must be said that without a full-fledged, healthy, deep, uninterrupted sleep, you can provide yourself with depression and chronic fatigue.

Naturally, then nothing will be done, because "the matter will not burn." Usually, if you sleep well, spend on fresh air time, then the hunt to take on with renewed vigor.

And if this is not the case, then you go to work with reluctance, and the white light is not nice, and in general you don’t want to do anything. So get enough sleep and spend your free time outdoors!

And on Saturday and Sunday, you can go to the cinema, the theater, be alone with your loved one, go to a camp site, have a picnic with friends, or take your children on an excursion somewhere in a neighboring city in order to have time to return before working days.

I usually clean up on a Thursday. Maundy Thursday”), and I try not to leave everything at once on Thursday, but gradually get out on the rest of the days. But the main work on cleanliness in the house is still done on Thursday, so that the weekend is a pleasant pastime.

In general, everything. If you really can’t manage to do everything that was planned, then you should not be upset.

Do all the essentials that you can't do without. As my mother says, if you are a hostess and do not have time to do anything, prepare something tasty to eat first, and then you will figure out the rest of the business! Happiness in your home and I wish you everything in time!

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Hello! Igor Zuevich is in touch, and today we will talk with you about how to learn how to plan your affairs. You will learn about what needs to be done so that yours, how to keep up with everything and be effective at the same time.

For some time I thought about creating a blog about self-organization, planning, and success, but after weighing all the pros and cons, I decided to leave this idea, but implement it on my blog. This article is on self-organization. I really hope that these posts will help you learn how to organize yourself and your working time.

One of Murphy's laws states that before you can do something, you must complete something else. Before you can do the job effectively, you need to organize your time and yourself.

The central function of good time management is to learn how to organize your time and plan your activities in order to achieve maximum results. You can fully realize yourself only if you are organized, if everything is in its place.

Three percent of the most organized people constantly and systematically plan their lives. They constantly make a list of goals and rewrite it, they think on paper and constantly evaluate and analyze their plans.

How much time do you spend planning?

I used to wonder and wonder why successful people spend so much time planning? Over time, I learned that the more time we have, the less the likelihood of ridiculous mistakes in our actions. If we constantly rewrite, change plans to achieve goals, then gradually our goals become achievable - your confidence increases that you will realize them.

If you break goals into small components (mini tasks) that can be solved separately (in stages), then the goal itself will seem more likely and achievable. Moreover, the more you plan, the deeper you lay the goal in your subconscious mind, which is a source of motivation to fulfill your plan. The result of careful planning can be enormous, it is estimated that one minute of planning saves at least five minutes of execution of the plan. In other words, by investing time in planning, you will receive a 500% profit.

Since most of us sell our time, the more efficiently and productively we use it, the more we end up getting paid for it. Just think, can you get 500 percent of the return by investing something else?

Some say they don't have time to do planning. In fact, even if you force yourself, it is very difficult to take even a few minutes of planning every day, but if you want to save time and have time to do everything that you have to, try to plan ahead, in advance.

Make a clear plan

Action without a clear plan is almost always the cause of failure. If you look back at your past mistakes, you will find that they all have common feature. In each case, you made a decision and acted without thinking about your actions beforehand. You either didn't have enough information, or you just didn't bother to weigh the pros and cons when making a decision. You may also find that every time you have achieved significant results, they were preceded by careful planning and organization of your time.

How large quantity the time you spent evaluating the possible results of your actions, the more effective and satisfying those results were. In fact, the more thorough and thoughtful your plan is, the more likely you are to succeed.

Train yourself to self-discipline

It was once said that "Success is a huge discipline". The most effective self-discipline exercise is to sit down and organize your time. I will share with you some methods on how to become more organized.

Remember that accuracy is the key to efficiency. You can greatly increase it by simply tidying up your workplace, putting things in order in the office and on the table.

Order is the first law of heaven

Order is also law #1 on earth. A sense of order is necessary for you to feel that you have control over own life and so that you don't feel anxious. Every time you tidy up some aspect of your life or professional activity, you will feel joy and satisfaction.

Every time you wash your car, tidy up your briefcase, or even your closet at home, you feel more efficient. When you are in the office, move away from your desk and look at it from a distance. Ask yourself: "What kind of person can work at this table?" Look in your bag or briefcase and ask yourself "Which person would they belong to?"

Look at your car, your closet, your house, your backyard, and answer the same question, “Which person do they belong to?” Will you trust this person with an important task. Honestly evaluate yourself, as if you are looking at yourself from the outside, what do you see?

Plenty of recent studies show that 100 out of 102 executives agree they wouldn't promote someone with a cluttered desk. Even if a person works very efficiently and productively, he would not be entrusted with a valuable position. If he can't organize himself. Think about it…

Many employees who have a constantly messy workplace use all their ingenuity to come up with an excuse. They say they know where everything is. Others even joke that “a tidy desk is a sign of an unhealthy mind.”

However, all studies show that all excuses - self-deception. Those who claim to know where everything is spend too much time and effort trying to remember where the things they need are. Those who claim that they can work perfectly in a mess are always wrong.

If they worked for the same length of time, but their desk was neat and tidy, they themselves would be surprised how much more efficient their work became.

If you and your colleague find an excuse for working in a messy environment, talk yourself or a colleague into tidying up the workspace.

Get everything you're working on off the table. Throw away unnecessary papers on the shelf, you can even put everything unnecessary on the floor. Leave on the table only what you need to work at the moment.

As you can see, if we pay attention to the little things that surround us, we will see many things that hinder success in business. Now you know how to organize your time, and it is this skill that will allow you to work much more efficiently.As always, the main thing is to act correctly, and you will succeed. It is better to act together and together with those people who already have experience and results. Come to our programs, at the same time and earn more!

With you,
- Igor Zuevich.

If the next 5 minutes you can invest in self-education, then follow the link and read our next article:

Setting priorities

It is very important for every person in life to learn how to set priorities correctly. That is, to determine and select the most important from the unnecessary. For planning your schedule, this is an integral factor. For example, for a schoolchild, the main priority is good performance at school and timely completion of homework, and for a young mother, taking care of proper nutrition baby, strengthening immunity and its development. Always consider the more important tasks first, and then the secondary ones.

Thus, in order to learn how to prioritize, you need to determine your main goals and dreams, and based on this, plan your daily schedule. Divide your plans and tasks into short-term and long-term. Distribute them according to your schedule, short-term should be completed within a few days or months. Long-term, it is necessary to disperse in parts over a year or six months.

Plan

To effectively plan your time, use scheduling. After all, it often happens that it is very difficult to keep all the upcoming tasks and important meetings in your head. Then drawing up a plan for the next day, month or even year comes to the rescue. Competent planning helps to unload your memory from unnecessary unnecessary information and makes it possible to keep up with everything.

Write down all the necessary information, try not to keep anything superfluous in your head. Write addresses, phone numbers, necessary notes and comments in your schedule.

Helpers for competent planning of your time

In the modern pace of big cities, people are increasingly using electronic assistants that create your work schedule for the near future. The most popular applications that are found to be very convenient are Todoist, GoogleCalendar, SolCalendar. For active young people, this is very suitable option. Because it is possible at any time, from anywhere in the city, to look at your schedule or change something in it, so that other people can see these changes. But, this method is not convenient for everyone. Because it is easier for someone to write down all their meetings or upcoming events the old fashioned way, in a notebook.

A few life hacks on how to do everything:

The skills of planning your personal time and observing the regime of work and rest will allow you to become more disciplined and punctual. And this is very useful qualities for modern man.

Think back to your biggest failures in life. Quarrels, misunderstandings that changed your whole life in a negative way. Failed exams, job interviews, etc. The reasons for such failures are similar, as a rule, they are the result of poor preparation and rash actions, below we will look at how to do everything and plan your day / week.

What will happen if an athlete stops training a month before the Olympics - skills and muscle strength will significantly weaken and he will take one of the last places. As in sports, in any business you need good preparation, without which the chances of success are greatly reduced.

The key factor in preparation is planning. There is "Rule 6 P": Properly undertaken planning prevents performance degradation.

Below I will give 7 ways to do everything with the help of proper planning of the day, week.

Method 1: Make a to-do list for the day

What is a task list for?

First, let's take a look at how our brain works. It has been found that we can keep under control no more than 7+-2 cases or important thoughts in our heads. To verify this, count how many circles are shown in the pictures:


Rice. one	Rice. 2	Rice. 3


Rice. four	Rice. 5

Most likely, in order to determine the number of objects in figures 1, 3 and 4, one glance is enough.

And for figures 2 and 5, one glance was not enough, it was necessary to count separately. The smaller the objects, the easier it is to manage them. The limit of the brain comes when the number Becomes more than 7+-2.

The same is the case with thoughts, at the same time in our head we can store no more than 7 + -2 tasks, the rest is forgotten.

Imagine a real life situation

You get up in the morning and go to work, on the way you remember that:

You need to buy a gift for the birthday of a loved one;
- Pay for the Internet, until it is turned off.

When you arrived at work:

Find out that you need to prepare a report today;
- I went in, a colleague asked to throw off the contract template;
- After the morning planning meeting, the boss asked me to do 3 things.

The head is already full, but time does not stop, a client may call you, close person, colleague, an unforeseen situation may happen, etc. What happens in such a case? We forget something. If we forget to buy food in the store, then nothing terrible will happen, of course, but you can forget something more important: Do not come to an important meeting, take medicine, etc.

In addition, the more things we have in our head, the worse our analytical abilities become, since energy is spent on remembering information.

Benefits of a notebook

Notebook - removes all the problems described above and has the following advantages compared to working from memory:

1) Writing down is always faster than memorizing. For example, write down cellular telephone 10-100 times faster than remembering. Also with business.

2) Energy saving. In order not to forget the important, we often remember, energy is spent on this. Notebook solves this problem.

3) Reliability. What is written with a pen cannot be cut down with an ax. Any business can be forgotten, against the background of fatigue, emotions or other things. But if tasks are written down, then forgetting is much more difficult.

You can keep a list of tasks on a regular sheet, notepad, but it is better if it is a notebook, because it has a calendar. The list of tasks for the day can be on a computer or paper. The most important thing is that you have it, because it is the basis for planning, like the foundation of a house. If the house does not have a foundation, then the maximum that can be built is a small one-story structure without heating made of plastic or plywood. Also, in planning, without a list of tasks for the day or a notebook, of course, you can do without, but you will be severely limited in your capabilities.

The most important thing on a to-do list or notebook is a list of things to do during the day. The second most important part is the calendar, in which you can see the tasks that need to be completed on a given day. Therefore, a notebook is preferable to a regular list, because there is a calendar there.

Method 2: Work with the to-do list every day

The most important thing when working with a time organizer or a notebook is to work according to a previously drawn up plan. To do this, review your notebook regularly to find out if you have done everything that you have planned for today. You can view the list after you complete the current task. It is very important to put in your organizer important things that you must do today.

Method 3: First write, then do

If a new task arrives and it is not urgent, then first write it down in a notebook and proceed only when it comes to it. Any new tasks seem very important and we start to take on everything: check mail, make phone calls, etc. But as soon as you start first writing down all incoming tasks in a notebook, you will find that next to this entry there are more important tasks.

All movements of the right side of the body are controlled by the left hemisphere of the brain, which is responsible for logic. When we write a new task right hand, then we activate the left hemisphere of our brain, which is responsible for logic. Activating logic when writing with the right hand will help us make better decisions.

By writing everything down in a notebook before starting work, you will be able to complete the most important tasks during the day and will be able to resist secondary tasks that constantly distract you.

4 way. First important, then urgent tasks

All planned tasks should be carried out in order of their importance, and then by the time of execution. Starting with the most important ones and gradually move on to the less important ones. Write down the tasks in your plan for today in order of their importance, then sort by urgency and start working with the highest priority.

For example, a friend called you to chat. Phone call, urgent matter, because the phone is ringing right now, but it may not be important. If you have more significant tasks, for example, to prepare a report on work, then it is better to do more and more important tasks first, in particular a report, and then, if there is time, call back and talk with a friend. But not vice versa, otherwise, due to an insignificant call, you may not have time to do more important things.

Importance over urgency. Urgent tasks should be taken on only if you are in control of the situation and are sure that you will have time for all the more important ones.

5 way: Electronic organizer

There are a huge number of electronic notebooks. An electronic diary has undeniable advantages over paper ones:

A. Save time. On the electronic diary, you do not need to rewrite tasks from the previous day to the current one, and you can also work with it both on a computer and on a phone or tablet, synchronizing data on all devices.

B. Volumes and speed: You can very quickly copy a large amount of information to the electronic diary for further work. For example: You want to bake a banana pie in the evening and you need to write down in advance, necessary ingredients before you go to the store. If you have an electronic organizer, then you can quickly copy the entire recipe from the Internet into a diary, in just a matter of seconds. At the same time, to write down only the ingredients by hand on a piece of paper, you will need more time than for the entire recipe in electronic form. And in the store, it will be enough to turn on the diary on your phone to quickly understand what to buy.

B. Convenience. It is inconvenient to use an ordinary notebook in transport, in a store, on vacation, in these places it is difficult to write down and look at notes, because the paper diary is large and you need 2 hands to open it. But the electronic notebook on the phone will always be with you, wherever you are: Transport, shop, street. You can quickly take notes on your computer and then sync to have those notes on your phone in seconds.

Method 6: Plan the next day in the evening

Make a plan of action for the next day in advance, best time is the end of the working day before you go home. This simple action will help you sleep better, because often the cause of insomnia is that in the evening we go over in our memory all the important things that need to be done tomorrow so as not to forget them in the morning. And it is these thoughts that prevent us from relaxing and falling asleep peacefully, but if you write down all your plans, you will provide not only restful sleep but also in the evening.

In addition, when you make a plan in advance, your subconscious mind will constantly work all night on how best to do the planned. The solution to complex problems can come to you at breakfast, on the way to work, or even in the middle of the night. It is in the morning that new ideas most often come and you will use this time to the maximum benefit, you just need to write a to-do list for the next day in advance.

By the way, if you have questions that you want to get an answer to, then before you fall asleep and close your eyes, ask them to yourself, preferably out loud and immediately fall asleep. And in the morning, get ready to immediately write down all the thoughts that may appear at the moment when you wake up or later.

Method 7: Schedule complex tasks for the peak of your activity

Make a plan for the day so that the work that requires a lot of energy falls on the peak of your activity, when you have a lot of energy and you are as productive as possible. As a rule, the peak of activity begins in the morning, because after sleep you have a lot of strength and a fresh head, but it happens that the peak of activity can also occur during the day and even in the evening.

The most energy-consuming activities are things for which there is no talent. Typically, these are the things you don't want to do the most. These tasks in time management are called frogs, because these tasks are unpleasant to start doing. There is a rule in time management - start the day with a frog, i.e., from an unpleasant affair. This rule will allow you to work more efficiently, because it is usually in the morning that you have the most strength, and these forces are extremely important to do the most unpleasant work.

I will give an example from life, I have a technical mindset, so the exact sciences such as: Physics and mathematics are easy for me, but it’s harder with humanitarian subjects, so when I was at school, I often prepared for a test English language in the morning. I got up 1-2 hours before school and studied English. It was in the morning that I had the most energy, so at this time it was easier for me to do difficult task for which I had the least talent. The results of the preparation exceeded all my expectations, I got excellent or good in a subject that I did not like.

Plan the most unpleasant tasks for the peak of activity, for example, in the morning, and you will see how you will get more done and your personal efficiency will increase.

P.S. If you have any difficulties or questions about the article you read, as well as on the topics: Psychology (bad habits, experiences, etc.), sales, business, time management, etc., ask me, I will try to help. Skype consultation is also possible.

P.P.S. You can also take an online training "How to get 1 hour extra time". Write comments, your additions;)