In order to facilitate the work of an accountant, in particular, to connect the document flow with the PFR, it is necessary to perform a number of actions: fill out an application for connection to the electronic document flow of the PFR and an agreement with the PFR on electronic document flow 2019. More about these subtleties in the material.
In view of the very rich information flow, it is very important to optimize the work of an accountant. One of the ways to achieve this goal is to connect to the electronic document management with the Pension Fund. The advantages of such interaction are obvious - there is no need to visit the Pension Fund and submit reports, in addition, it is possible to quickly identify and correct errors.
Digital document management with the Pension Fund is safe. By law, all information involved in the document flow is not transferable to third parties.
What you need to connect electronic document management
Organizations to start the workflow with the FIU must fill out the following documents:
- application for connection to electronic document management in 3 copies;
- agreement on connection to electronic document management in 2 copies.
The above documents must be submitted to the branch of the Pension Fund, with which, in fact, an agreement will be concluded. They can be provided either by the head or by another person, on the basis of a power of attorney from this organization. The power of attorney can be drawn up in any form, it must contain information that this individual has the right to deliver and receive documents related to the registration of the connection of the electronic exchange of papers with the Pension Fund. Such a power of attorney must be signed by the head, and it must also contain the seal of the insuring organization.
Before filling out the application and agreement, it is necessary to decide on the choice of an accredited certification center or its authorized representatives, who take on the technical side of connecting via telecommunication channels. For today, more than enough.
As for the agreement on connecting to the electronic exchange of documents, its form can be downloaded on the PFR website.
How to fill out an application for electronic document management with the FIU
The essence of the statement is that the insured organization intends to establish an exchange of documents with the Pension Fund. In the header of the application, you must indicate which branch you are applying to, and below the date from which you need to activate the service. Then fill in the following information:
- name of company;
- TIN, checkpoint;
- registration number in the FIU;
- information about the bank in which the this organization;
- legal and actual address;
- average number of employees.
After the data on the legal entity is filled in, it is necessary to enter information about the selected certification center or its authorized representative.
At the end, the applicant signs the document and puts a stamp on it, thus confirming his agreement with the conditions.
Employees of the department, after receiving the application, must provide the Agreement on the connection of electronic document management via telecommunication channels. This document also needs to be completed. The Pension Fund may spend from one week to a month to consider the application. If there are errors in the details of the insured, the application will not be accepted.
Agreement on connection to electronic document management with the Pension Fund of the Russian Federation
Employees of the Pension Fund will return an incorrectly completed form for correction, so be careful. If you received the form at the Pension Fund, then usually the details of the desired department of the department have already been filled out. If you have downloaded the Agreement on connection to electronic document management without the details of the Pension Fund, then you need to write down the name and contact information of the branch of the fund where you applied. It is also necessary to fill in all the data of the insured. After that, you need to sign the document and put a seal. A sample header for this document is shown below.
Please note: the Agreement on connection to the electronic exchange of documents of the PFR states that you can count on the exchange of information with the Pension Fund via the Internet, fax and other modern communication systems. After receiving all the documents, the department can consider them from two weeks to a month.
Attention! When switching to another special operator, the contract must be renegotiated. It happens that not all UPFR require renegotiation of the agreement, however, according to the regulations, this must be done.
After the applicant receives back signed copies of the application and agreement, you can begin setting up a program that encrypts and transmits data to the pension insurance department. Upon completion of the procedure, you can start the exchange.
A sample of filling out an Application to the FIU for connecting electronic reporting
Standard Form Statement
In this article, we will talk about an agreement with the PFR on electronic document management. We will tell you in what cases such agreements are concluded, for what purposes this document is drawn up, what are the subtleties and nuances of creating an agreement with the PFR. Among other things, you will have the opportunity at the end of the article to download a sample agreement on connecting to the PFR electronic document management system so that you can visually verify that the form has been correctly and correctly filled out. But first, we will understand the basic concepts that will help us build a logical and complete narrative outline.
Agreement with PFR on electronic document management
To begin with, we will analyze all the incomprehensible concepts of our question. What is pfr? PFR is a pension fund Russian Federation. Why do you need this agreement on electronic document management? If you, say, opened your own company, then be prepared for the fact that you will need to contact many third-party organizations and structures. The pension fund of the Russian Federation will definitely be among your regular contacts. An agreement with the PFR on electronic document management is necessary so that you can officially exchange data with this structure through electronic means of information exchange. What are the advantages of such a transition to electronic document management? First of all, in saving money, time and effort. It's no secret that paperwork is tiring, and very tiring. Electronic document management will ease this heavy burden and improve communications with the pension fund of the Russian Federation.
Where can I get an agreement form with the PFR for electronic document management?
To get an electronic document management agreement form, you just need to go to the PFR that oversees the region or city where you live. If it is not possible to go to the pension fund, then download the agreement form with the PFR on electronic document management from the official website of this institution. Agreements are created in the amount of two pieces, because one copy remains with the employees of the Pension Fund of the Russian Federation, and the other with the person who wrote the application. By the way, both written copies of the agreement must be certified and signed by PFR employees.
Drawing up an agreement with the PFR on electronic document management
So, let's now dwell in more detail directly on filling out an agreement with the pension fund of the Russian Federation on electronic document management. We’ll make a reservation right away that PFR employees simply won’t accept an incorrectly written agreement, so it’s especially important to do everything right right away, because this will save you time and nerves. To do this, we recommend that you download a sample agreement with the PFR on electronic document management, which is located at the very end of our article.
The most common mistake in drawing up an application for electronic document management with the PFR is the negligent and inaccurate provision of the details of your company
Treat this carefully and scrupulously. If there are any nebulae and incomprehensible points in the agreement, then feel free to contact the employees of the pension fund of the Russian Federation. You have such an opportunity, because you will need to take both copies of the application to the Pension Fund.
In the agreement on electronic document management, be sure to indicate the details, name and contact information that relates to the branch of the pension fund of the Russian Federation to which you are applying. All the details of the insured must also be entered. If you do not have this information on hand, then you can get it from your local PFR department. In the event that the insured is an employee of the company in whose name the agreement is written, then here we give a complete informational statement about the organization.
If we carefully read the agreement form with the PFR on electronic document management, we will see there following conditions: with the signing of this paper, you can count on the exchange of information with the pension fund of the Russian Federation via the Internet, fax and other modern communication systems. But there is one condition: you need to have an EDS. What is ecp? EDS is abbreviated as an electronic digital signature. That is, this is the form that replaces the “paper” form in electronic document management. We will immediately warn you that it is better to do an electronic digital signature for your company immediately after opening, because in the future it can significantly make life easier for your employees.
But, like all good things in this world, this tool is not a free option. On average, specialists charge six or seven thousand rubles for creating an electronic digital signature. Naturally, the cost may vary, depending on the region of residence, as well as depending on the financial situation in the country.
Many people ask if electronic document management is in a safe way information exchange? The question is understandable, because not a single company wants to show the inside of its financial affairs, whether it is a large trading concern or whether it is a beer stall. By law, all information, all data that is transmitted in the form of electronic document management between any company and the pension fund of the Russian Federation is not subject to transfer to third parties. That is, by saying in simple words, PFR have no right to disclose your transferred data in any form.
Features of the agreement with the PFR on electronic document management
Now let's analyze a few nuances that relate to electronic document management between the company and the PFR:
- Digital data can be sent via electronic means communications only from the company or from the pension fund of the Russian Federation
- Data that is transferred as text files cannot be changed or corrected during the transfer
- An electronic digital signature is a guarantor of the correctness and correctness of the entered data
- The addressee to whom the data is sent is obliged to draw up a certain document, which will reflect the fact of receiving the information. Usually this document is a receipt.
For electronic document management with the FIU, you need to write an application and conclude an appropriate document management agreement with the FIU. The sample can be downloaded for free from a direct link on the page
Electronic document management with the Pension Fund of the Russian Federation is the future of legal relations in all spheres of society in Moscow and other megacities of the country. Walking through the authorities with a mountain of heavy paper, bureaucratic chains, queues have gone to last century. The simplicity of online workflow replaces established traditions and allows you to produce functions faster and more efficiently. Convenience lies in the absence of the need to personally visit the PFR branch. To submit reports electronically, subscribers need to write an application and conclude an appropriate agreement with the FIU on the document flow at the place of registration of the enterprise. A sample application and agreement to the FIU on electronic mutual work can be downloaded for free on the page using direct links.
The most popular information about electronic document management can be found in regulations listed in the subject matter of the agreement. The Russian practice of introducing novelties in office work requires its participants to first visit the organization for the purpose of education further work with programs. Further remote ability to share documentation with government agency online, will save much more time, nerves and paper media.
Mandatory clauses of the agreement with the PFR on electronic document management
:- Name of the document, number, date and place of its preparation;
- Subject of the contract with detailed interpretation the functioning of the process between the parties;
- Technical conditions and information exchange procedure;
- Rights and obligations, liability of the parties, term of the contract and other conditions;
- At the bottom, traditionally, participants endorse the contract with signatures and seals.
- Files of the established format are formed;
- Further, the PFR program checks the correctness of their formation;
- If there are errors, corrections are required;
- There is a mandatory check for viruses;
- Then the reports are signed by an authorized person using an EDS and sent to the FIU;
- The PFR authority sends a response confirmation of receipt;
- If the reception result is negative, the subscriber receives a notification of refusal with justification of the reasons;
- As a result, a new submission of documents is required;
- If there are no questions to the package of documents, they are accepted and saved, about which a notification is sent;
- All failures arising in the work of electronic document management are regulated by the legislation on electronic document management and the agreement concluded between the parties.
Violation of the deadlines (of course, after clarification of the reasons) entails liability under the law. It is best to start the delivery of materials in advance, and not on the last day and eliminate the risks of penalties.
To activate the service, you need:
If the data in the application is correct, within 3 working days after receiving it, we will calculate the cost of the ordered services in accordance with the current rates published on our website and recalculate the subscription fee from the period in which the service is activated (in accordance with clause 2.3 of the Procedure for payment for services in the Systems EDO).
In accordance with the Order of the PFR Board No. 190r dated October 11, 2007, you can send documents to the UPFR in electronic form only if you have concluded with the UPFR an "Agreement on the exchange of electronic documents in the electronic document management system of the PFR via telecommunication channels".
The text of the agreement can be downloaded on the website of the Pension Fund of the Russian Federation or obtained from your UPFR.
To submit reports to the UPFR for the city of St. Petersburg and Leningrad region it is also necessary:
- Fill out the "Application for connection to electronic document management" and sign it in the UPFR;
- Send a scanned copy of the application to e-mail, and the original - to the address 127051, Moscow, PO Box 40 (marked "for Taxcom LLC, Customer Relations Department") or send it by courier to one of the offices of our company. Without this, we will not be able to activate the service.
We can activate the service on the date you specify if:
- You have a valid service contract with our company.
- enough on your account Money to pay for all ordered periodic services (regardless of the fact of payment of the received invoice).
- Your tariff plan allows you to connect the direction of the exchange with the Pension Fund.
- in the "Referent" program - on the "News" tab in the "Mailout" section;
- in the "Online Sprinter" system - on the "Letters from Taxcom" tab;
- in the 1C-Sprinter system - in the section “Regulated reporting in the exchange log on the “Other” tab;
- in the Taxcom-Docliner program - on the "Mail" tab in the "Inbox" section.
If, due to some features of your system, the settings do not load automatically, you can update them manually: in the "Referent" program, select the items "Parameters" - "Setting boxes" in the command menu, in the "Settings" window that appears, in the "Short" column organization name” select the required company and click the “Load settings” button.
If you use the Online-Sprinter or 1C-Sprinter system, the settings will be updated automatically.
If you use Taxcom-Docliner:
- run the Taxcom-Docliner program;
- press the "Settings" button on the control panel;
- in the window that opens, click "Set up an organization via the Internet" - "Get settings via the Internet";
- in the window that appears, select a personal certificate for your organization and click the "Select" button;
- after the automatic setting is completed, the "Update settings" window will appear. In it, click the "Update completed!" button.
- in the settings window, click the "Save" button.
We are also ready to come to you and help set up the program. To invite a Taxcom specialist, call us at (495) 730-73-45 or write to
In order to be able to send electronic reporting to the Pension Fund of Russia via telecommunication channels (TCS), it is necessary to conclude an agreement with the Pension Fund of the Russian Federation on electronic document management (2019). To do this, it is necessary to fill out and send to the Fund an application for connection to the electronic document management. The FIU makes it possible to report to employers through an accredited certification center or through authorized representatives. But in both cases, it is necessary to begin with a statement; how to fill it in correctly, we will now tell.
Electronic Document Management (EDF) PFR and the procedure for connecting to it
The obligation to report in electronic form arises for those insurers in which the average number of employees exceeds 25 people - this is stated in Art. 15 of the Federal Law "On insurance premiums" dated July 24, 2009 No. 212-FZ. Such employers must certify their reports to the FIU with enhanced qualified electronic digital signature and send via TCS. To do this, they, of course, need such a signature, as well as a form of an agreement on electronic document management with the FIU-2019. All other employers: entrepreneurs, private notaries and lawyers with employees, and legal entities can carry out EDI with the FIU at will. True, the Fund itself has a number of arguments why it is convenient and reliable. Here are just a few of them:
- accountant should not spend work time for a trip to the FIU office;
- the probability of an error when transferring data from a paper report to the Foundation's database is excluded;
- You can submit a report at any convenient time (in the evening and on weekends);
- in the future, EDI will become mandatory for everyone, regardless of the number of employees.
Of course, in order to start submitting reports in this way, you will have to incur costs: both time and financial. Obtaining a qualified electronic signature costs money, as does a contract for data transfer and installation of the necessary software. Although usually certification centers for a general fee can provide their customers with both EPC and software with technical support. Absolutely free of charge, an employer can only download an agreement with the FIU on electronic document management and an application for connection.
Choosing an EDI operator
For the convenience of policyholders, the PFR on its official website provides data on accredited organizations that provide EDI services to policyholders with the PFR. It is desirable to select an operator for work from this list. It is constantly replenished and updated. The table shows:
- name of company;
- the technology on which it works;
- contact information (address, telephone number and e-mail).
If the employing organization plans to work with an authorized representative, it needs to make sure that it works on the software agreed with the FIU.
How to fill out an application for an EDI
You need to start writing an application for electronic document management with the FIU only after the insured has chosen an authorized representative or certification center that will provide data transfer services via TCS. This is due to the fact that in the document it is necessary to provide the data of such a company. In addition, you will need to provide the following details:
- name, TIN and OGRN of the organization;
- its legal and actual address;
- registration number in the PFR system;
- Bank details;
- average number of employees;
- data of the telecom operator;
- other necessary information.
Sometimes employees of a certification center or an authorized representative fill out the form of this document on their own immediately after the conclusion of an agreement on the provision of electronic reporting services. There is nothing complicated in its compilation. It contains two separate blocks: one for legal entities, the second for individual entrepreneurs. The policyholder must complete only one block in accordance with his status. It looks like this:
After that, you just need to confirm the consent to the processing of personal data and the correctness of the entered information with the signature of the head.
PFR specialists, after receiving the application, will have to fill out the block intended for them, as well as form and provide the organization with an agreement on the exchange of electronic documents in the electronic document management system for TCS.
To start a full-fledged exchange of documents with the FIU, the insured must transfer the number and date of the agreement to his authorized representative. You can also independently enter them into the reporting software section provided by the certification center. Instructions on how to do this can be obtained from your operator.
