Time management: structure and operational planning of activities. Time management - best time management methods What is time management

Time management, basic, especially relevant rules.

You probably want to know how to consistently earn money on the Internet from 500 rubles a day?
Download my free book
=>>

It’s no secret that we live in a world where events, days, years replace each other with great speed and often give up because you feel like you’re spinning like a squirrel in a wheel and never get anything done.

How often do you wish there were at least 30 hours in a day. And how often a lack of time leads to growing dissatisfaction with life, with oneself, and this is a direct path to depression, chronic fatigue syndrome and illness.

Is there a way out of this situation? Let's figure it out.

Time management - those who don't have time are late. How to get everything done in a day

In the modern world, time is the main wealth and resource, the correct use of which leads to success. And for an information businessman, time is money, and if you catch yourself thinking that you are sitting at the computer for 2-3 hours, but in fact have done nothing to benefit your Internet business, then this can be equated to losing money.

If such thoughts occur every day, it means that every day you are losing money. And this situation needs to be changed. Time is a limited resource, if you lose it today, you will not be able to make it up tomorrow.

And in general, each of us is given a certain amount of time, and we cannot increase this limit for any amount of money. So let's learn to use our time productively.
How many things have not been done, and how many still remain to be done. Joke.

And so that the joke does not become an everyday ballast that pulls you back, we begin to study ways to manage everything in a day, how to put things in order in our heads and accustom our bodies to a consistent series of actions.

Time management - time management

There is a special teaching - time management, which teaches techniques for properly managing your time. There are a large number of trainings and seminars on time management.

There are separate areas of Time management: time management for women, time management for children, time management for managers and even extreme time management.

If you think that the problem of lack of time and the ability to manage it is only a problem of our time, it is not so. So, back in the 20s of the 20th century, entire institutes were created that studied the scientific organization of labor and the efficient use of time.

A central labor institute was created, the director of which was A.K. Gastev. The method of biologist A.A. was known. Lyubishchev - timing, which consists of analyzing the amount of time a person spends on a particular action and developing the most effective management of his time.

Department of Time management

There is also a department of time management, which was opened today in 2007 on the basis of the Synergy Financial and Industrial University.

In modern days, effective time management is an important area and necessary knowledge, without which a successful business cannot be built, which is very important, including for beginning information businessmen.

After all, the task of an information businessman, and indeed of any person conducting his business via the Internet, is freedom, that is, the opportunity to spend more time doing what he loves, being with his family, traveling, and here one cannot do without having time management skills.

I want to warn you right away, do not hope that after reading a bunch of popular books on time management, you will immediately be able to organize your life the way you want.

Yes, gradually it will happen, but first you will have to work hard. To do this, you need to acquire a skill - the skill of regular actions that will save a lot of time and allow you to perform more useful actions, distinguish the important from the secondary and choose priorities.

Time management, or how to manage everything at work in a day. Time management for managers, women, children

His motto is to have time to live and work. When organizing time, Gleb Arkhangelsky pays great attention to organizing recreation. And both breaks during the working day, and vacation and even sleep. Believing that proper rest increases productivity.

The famous information businessman has a book “Extreme Time Management”, which is easy to download on the Internet. I recommend to read.

In electronic form, the book by Nikolai Mrochkovsky and Alexey Tolkachev “Extreme Time Management” can be downloaded by clicking on the link and clicking the social network button below

The essence of the book by Nikolai Mrochkovsky is that in a light, unobtrusive form it is described as in a week the loser Gleb, who does not manage to do anything in life, under the guidance of his successful neighbor Max, changes his life.

Moreover, in all areas, at work, with relatives, with girls, following Max’s recommendations, Gleb changes and becomes more successful.

The book is easy to read as it is written in an artistic style.
For myself personally, after studying the works of various authors on time management, I formulated the following rules, which I try to adhere to.

Time management rules

• First Rule of Time Management

Decide what you want and why you need it. Set goals. It should be noted that the goals must be real, even if you have several of them, one will flow into another, but you must know exactly how to achieve these goals.

• Second Rule of Time Management

Are planning. I do this on a marker board, which is in front of my eyes while working. I write what needs to be done the next day before going to bed. The marker board is divided into two columns.

On the left is a column with hard tasks, on the right is a column with soft tasks, that is, secondary ones.

In the hard tasks we include a mandatory task for the next day, which cannot be done, unless, of course, force majeure occurs (the wife gives birth, the neighbors are flooded, a meteorite falls on the house, the car is stolen).

By the way, the football game of your favorite team does not change your plans. You need to do the task and that's it. There can be no other way.

Or add football to your list too. The point is clear planning and developing execution skills.

A strict task in terms of execution time should not take more than half a day. In this regard, it is necessary to more realistically assess the volume of work.

It comes with experience and cannot be called difficult. If solving a problem requires several actions, then it is better to divide it into stages. Why is it better to write on a marker board?

It’s convenient when you always have a priority task hanging before your eyes. When the job is done, you wash it, feeling satisfied.

Celebrating small achievements

And the greatest thrill is when in the evening you have a completely clean board in front of you, on which there is space to write things to do for the next day. That is, motivation trainers even have a mandatory condition for success training - celebrating small achievements.

Thus, by celebrating small things, solving small problems, we eat pieces of the big elephant - our global goals that we strive for.

Previously, I wrote about an information businessman who has a useful motivational video where he tells how to eat a big elephant. Watch this video, it's impressive.

Planning should be done on time, because what’s the point if you do everything you plan, but at the same time deprive yourself of sleep and health activities.

Therefore, plans must be realistic and feasible within the allotted working time. Yes, this is possible, because, having a clear plan of action, you will not be distracted by things that are not planned, which means you will manage to do everything.

After all, if you analyze how much time is spent communicating on social networks, ICQ, smoking breaks, breaks, distractions on other matters, then it becomes obvious why you don’t have time to do anything.

Check your email and social media pages once in the morning and don’t engage in empty correspondence. Anyone who does not plan will always be behind schedule, distracted by unimportant tasks, and will be a failure, blaming others, although the point is the inability to organize their work.

The second rule of time management turned out to be as detailed as this. Let's move on to the third rule, a very important rule of successful people - the rule of setting priorities.

• Third Rule of Time Management

We distribute all tasks according to their importance. At the top we have the most important things, and then the secondary ones. We do the most important things in the morning.

Not a task that is easy to do or quick to complete, but the most important thing for today. It is very important.

There is even a rule from a famous business consultant (about whose success story you can read an article on the blog) called “eat the frog.”

To put it simply, if you did the most difficult task at the beginning of the day (ate a frog), then it will be much easier later, because the most unpleasant thing has already happened to you.

This is how David Eisenhower’s matrix or square also works here. The idea is that all matters are divided into four groups: important and urgent, important and non-urgent, unimportant and urgent, unimportant and non-urgent.

In addition, it happens that some unimportant or non-urgent things, as they say, dissolve, that is, lose their relevance, for a number of reasons beyond your control, and you simply don’t need to do them anymore.

Here it should also be mentioned that you need to determine for yourself a list of those things that will not bring you closer to your goal at all, but will take up your time.

It’s better to make a list of such things and gradually, while analyzing your day, add more and more new things to it that you can say no to.

The Third Rule of Time Management also didn’t work out well for us, as it is very important and requires reflection. Let's move on to the Fourth Rule of Time Management.

• Fourth Rule of Time Management

Order and success in business means order in your workplace. Yes, yes, the connection is direct. Think about how much time you spend searching for the paper you need or the file you need on your computer.

Organize your workplace so that you enjoy being there.

I display all program shortcuts in the top horizontal line, and put the recycle bin shortcut at the bottom right. I have nothing except this plus the weather and time widget.

You say that you have a lot of programs and the icons barely fit on five lines. This means that you should have two or three folders: a folder with browsers, important programs, and a folder with rarely used programs.

Most shortcuts can be placed in these folders and, as needed, you can open them by opening the folder.

Look at the screenshot of how it looks on my computer. The screenshot is clickable and can be enlarged.

This way, you will get rid of the clutter on your desktop and the clutter in your head. Without order, be sure that there will definitely be a mess in your head.

Once upon a time, my desktop was completely different. Thanks to the “Antikasha in the Head” training, which helped me understand the importance of order.

Not only do I have good reviews about the “Antikasha in the head” training, my partners also speak positively about the benefits for themselves after completing the training.

And we move on to the Fifth Rule of Time Management.

• Fifth Rule of Time Management

Don't forget to use your travel time, for example, driving or waiting for something.

You can listen to audiobooks while driving or on public transport. For example, Nikolai Mrochkovsky “Extreme Time Management”, or Gleb Arkhangelsky “Time Drive. How to have time to live and work.”

And put the advice into practice in the workplace.

• Sixth Rule of Time Management

If someone can complete your task at a lower cost than you yourself, delegate this task to him. In the time management system, this is called the delegation method.

For example, when blogging, you can give some articles to copywriters to write. Read the article about, where there are links to content exchanges. There you can order an article.

• Seventh Rule of Time Management

We use a scientific approach in building our business, namely the Pareto law. It lies in the fact that 20% of efforts lead to 80% of results, and the remaining 80% of efforts lead to 20% of results.

Thus, we concentrate on the first 20% of efforts. For example, we single out those clients or those cases that bring 80% of the profit and concentrate on their implementation.

If you are engaged, then do what brings you money. In the remaining time, you can engage in blogging, SEO optimization, promotion and blog promotion.

• Eighth Rule of Time Management

Love yourself, give yourself bonuses for completed tasks. Moreover, let these rewards not be at the end of a big business, but in the middle or even at the beginning, in advance.

The best books on time management

I present a selection of useful books on time management.

• David Allen: Getting Things Done. The Art of Stress-Free Productivity"
• Gleb Arkhangelsky “Time Drive”
• Brian Tracy "Leave the disgust, eat the frog"
• Tracy "Effective Time Management"

• "Manage your Time"
• Matthew Edlung Time is money. How to subjugate time and make it work for you: in business, in creativity, in your personal life"
• Julia Morgenstern “Time Management. The art of planning and managing your time and your life"
• Steve Prentice "Integrated Time Management"
• Don Aslett, Carol Cartaino “How to manage life and work”
• Lothar Seiwert “Your time is in your hands”
• "Tight time management"

• Timati Ferris “How to work 4 hours a week and not be stuck in the office from bell to bell, live anywhere and get rich”
• Alan Lakein "The Art of Keeping Up"
  
• Regina Leeds “Complete order. A weekly plan for dealing with chaos at work, at home and in your head"
• Carrie Gleason “Work less, accomplish more. Personal effectiveness program"

The rhythm in which most of us live can hardly be called calm and measured. Lack of time, rush hour and severe time pressure are challenges that not everyone can cope with. Constantly being in a state of “I don’t know what to grab onto” is hardly suitable when it comes to personal effectiveness.

Emotional stress blocks productivity, leads to fatigue and apathy. Therefore, in order to avoid becoming a victim of stress or, even worse, chronic fatigue syndrome, let’s deal with time management or time management.

All successful people do this

All successful people are very productive. They work hard and achieve a lot, but this is not the same thing. Productivity, first of all, means a result, not a process. If you intend to improve your productivity, be determined to do so. People waste time because they haven't decided to improve their productivity.

And if you make up your mind, then don’t back down and repeat what all successful people do until it becomes second nature to you. The main secret of personal effectiveness lies in proper time management. Time management helps you avoid the unenviable fate of being a hostage to your own business or career.

Planning frees up time

Those who have achieved success in their lives devote a lot of time to planning. Daily planning is essential for increased productivity and effective time management.

The 6 P's rule states: Good pre-planning prevents poor performance.

You should always plan and think on paper. If a goal is not on paper, then it does not exist. The list of tasks is a kind of map that will not let you go astray towards your intended goal. Peter F. Drucker, in his book The Effective Manager, gives a good analogy for getting things down on paper:

“People kept in a dark room quickly lose track of time. But even in complete darkness, most people retain a sense of space. If you are in a lighted but enclosed room, after just a few hours you will no longer feel the movement of time. And if you want to calculate how long you are in such a room, you will be greatly mistaken in your calculations. Therefore, if we rely on our memory, we do not notice how our time is spent..."

Working with a to-do list on the first day increases productivity by 25%. In the evening, prepare a list of tasks that need to be done tomorrow. When you come to work, you will always know where to start your day.

Continue working with your list throughout the day: when a new task appears, add it to the list based on its priority in relation to previously planned tasks. After completing another task on the list, be sure to cross it off. This will give you a feeling of satisfaction with your work, add enthusiasm and energize you.

Plan from big to small, from long-term to short-term, from life goals to a plan for the day. Give each task a fixed deadline.

Always divide a complex task into small subtasks. A decision tree helps here, where the key task is a tree, and the subtasks for its implementation are branches. Continue branching until the process of completing the entire task becomes simple and transparent.

Before you start doing anything, remember the 10/90 rule: 10% of the time spent planning before starting a task will save 90% of the time in solving it.

The most important thing is to determine the main thing

The task of time management is to determine the main task in time. Prioritization allows you to effectively manage your to-do list by assigning each task its own level of importance.

The ABCD method is well suited for setting priorities. This is a very simple way of planning, and it consists of assigning a priority to each task on your to-do list.

Thus, a task marked with the letter A indicates the most important task with the most serious consequences in case of failure. The main rule of the method is not to take on task B until task A is completed, but to take on task B while task B is open, etc.

The letter D means “down!” This letter should be used to mark unimportant tasks that do not affect anything. To prioritize each group of tasks, use numbers that will indicate the sequence of tasks. Thus, the most important thing on your list should be designated A1.

Law of forced efficiency

The main secret to time management is focus and purpose. Start by solving the priority tasks and do everything sequentially, that is, one thing at a certain period of time. By quitting something and returning to it again and again, you reduce your effectiveness by 5 times.

Mozart could work on three compositions at once and create real masterpieces. But this is the exception rather than the rule. Bach, Haydn or Verdi could only work on one piece at a time. They did not start working on the next piece without finishing the previous one.

Use the law of forced efficiency, which says that there is never enough time for everything, but there is always enough for what matters most. Therefore, it is important to pull yourself together and force yourself to do first what will bring the greatest benefit and result.

All cases can be divided into 4 groups:

1. Urgent and important;
2. Important, but not urgent;
3. Urgent but not important;
4. Not urgent or important.

This classification bears the name of the American president and is called the Eisenhower method (window, principle).

1. Primary tasks are things that are urgent and important. Trying to put off such matters for later will create unnecessary problems for you - you need to take on them yourself and immediately.
2. Next come the important, but not urgent, things. Such tasks can be put off, but they can have a powerful impact in the long run. Non-urgent and important things have a habit of becoming urgent and important if they are constantly put off. To prevent this from happening, provide a time reserve for them in advance.
3. Urgent but unimportant tasks have little impact on your success. Dealing with urgent but unimportant matters does not produce results and can greatly affect your effectiveness. Such things take up most of your time reserve. These are exactly the tasks that, if possible, need to be delegated or their number reduced.
4. It is logical to assume that non-urgent and unimportant tasks have no meaning in principle and do not carry any consequences if they are not completed. You can safely cross off such things from your list.

What does it mean to "eat a frog"?

The old saying goes: If the first thing you have to eat in the morning is a live frog, the consolation is that it is the worst thing that can happen to you all day.

Brian Tracy, a successful business consultant, compares a frog to the most unpleasant and important thing to do today. By postponing it, you create unnecessary emotional stress and undesirable consequences. You need to act without unnecessary thoughts and delays - just take it and do it. This will give you a boost of energy for the whole day.

Saying “no” saves a surprising amount of time.

The most important word for organizing your own time is a polite “no.” Learn to refuse and say “no” to tasks that are not among your chosen priorities. Be tactful and refuse so that the person understands that you are not rejecting him personally, but the task.

Keep track of what you spend your working and free time on. Note activities that are wasters of your time (for example, discussing the news with colleagues, aimlessly switching TV channels, or reading flyers and newspapers).

3 questions for your effectiveness

Always ask yourself what the long-term consequences of a task are, and what will happen if you don't complete it at all. Ask yourself the following 3 questions throughout the day:

1. What are the most important and valuable things to do?
2. What can I and only I do that will significantly improve the situation?
3. How to make the most of your time?

Answering these questions will double your productivity.

What can a trash can do?

People who perform well work at a clean desk. Unproductive and uncollected people have wild chaos on their desks. Develop the habit of sorting out papers in a timely manner, throwing away unnecessary ones, and working at a clean desk. It has been noticed that up to 30% of working time is spent searching for the necessary paper. A trash can is one of the most effective time management tools.

The principle of balance

The easiest way to avoid panic when faced with an ever-increasing amount of work is to take a deep breath and say, “I can only do what I can,” and calmly start making a list. By analyzing the tasks facing you, you will always see that you have enough time to solve vital issues.

Be careful to maintain balance in your life. By working until exhaustion, you will not be able to deceive the body, it will still take its toll, and if you do not stop, it will do it forcibly. And this is clearly not part of your plans.

But in order to be effective, just time management is not enough. It is important to monitor your health and keep yourself in good physical shape. Your life should be rich, there should always be time for your family and relaxation.

The basic principle of balance: the amount of time at home and the quality of time at work are important.

You and the main people in your life should always come first - for this reason it is worth working on your own effectiveness.

“Take care of time: it is the fabric of which life is made.”

S. Richardson

We are taught to discipline from childhood, and one way or another, we are forced to adhere to certain restrictions throughout our lives. Eating and sleeping according to the daily routine, classes according to the schedule, work and rest at the allotted time. We easily obey other people's rules of the game, essentially helping someone else achieve their goal. But when it comes to self-discipline, many are not ready to give up even small weaknesses, like the habit of sleeping an extra 10 minutes in the morning.

Skill limit yourself to achieve certain goals- a most valuable skill that not many people possess. But only they ultimately succeed. Famous politicians, businessmen, and actors traveled their path to fame only through daily work in the name of their goal. Ability, talent, even genius is only one percent of success, the other ninety-nine is hard work.

Self-discipline is the first step to personal freedom

Time management is the main component of a personal effectiveness system for any ambitious person. It doesn’t matter what the goal is: losing weight, getting a diploma, starting your own business... none of these things is possible without self-organization skills. Time management is a practical guide to action, thanks to which you can determine your own life priorities and create your own vision of success. Developing effective motivations allows you not just to save time, but to develop as individuals. Self-discipline is living by strict rules that a person sets for himself, in his own interests. Such rigid boundaries, oddly enough, do not limit the individual. Against, this is the only path to true freedom.

Time management is the best tool for self-improvement. First of all, planning teaches control over external events, environment, time and space. The self-control skills obtained as a result of working on oneself allow one to manage one’s own feelings, momentary desires, and bad habits. And self-control is a sign of a strong, strong-willed nature. Developing concentration skills allows you to achieve better results at work, while spending less effort. Thus, time is freed up for intellectual and spiritual improvement. But isn’t this the meaning of human life?

Self-discipline skills are not acquired in a short time. Moreover, you can develop them in yourself only through constant training of willpower. The same goes for the time management system. Anyone who wants to achieve success in life simply must treat time carefully.

7 most popular time management techniques

“If I had 9 hours to cut down a pine tree, I would spend 6 hours sharpening the axe.”

Abraham Lincoln

There are many techniques for using time effectively. We bring to your attention the most popular techniques, without which no time management system can do.

Eisenhower Matrix

The technique got its name in honor of US President D. Eisenhower, who divided all the tasks that faced him into 4 categories, guided by their urgency and importance.

Based on this, the cases were located in the cells of the simplest matrix as follows:

• Category A - urgent and important that must be resolved immediately;
• Category B - their decision can be postponed for some time, but there is no point in delaying them;
• Category B - tasks the execution of which can be delegated to third parties;
• Category D - things that are better to be immediately thrown into the trash, since they are not worth the time and effort spent.

According to experts, the mistake most people make is incorrect prioritization. They are more willing to take on tasks in the last two categories, since these tasks are much easier to do. Quick results contribute to the development of an incorrect assessment of personal effectiveness. In fact, it turns out that the person spends effort on unimportant activities, leaving behind what is really important.

Timekeeping Technique

Employee time tracking has been used for decades to improve labor discipline. Automation and accounting programs record timely arrival and departure, and the length of the employee’s working day. But modern technologies have gone even further. Today you can not only find out whether a person is present at the workplace, but also check what he is doing.

Several hundred such control systems have been developed to date. Programs can automatically register: sickness absence, business trips, vacations, time off, flexible work. The system takes into account the duration of the lunch break, untimely departure or tardiness, and absenteeism.

For all their perfection, time tracking modules provide only superficial timekeeping, while spyware like Maxapt QuickEye helps track computer activity. With their help, the manager will immediately understand that Maria Ivanovna from the accounting department is not busy working on a report, but communicating on the Odnoklassniki website. Of course, it will not be possible to create minute-by-minute timekeeping taking into account smoke breaks, tea parties, intimate chatter and other “garbage time” even with the help of such programs, but most often there is no need for this.

Pareto method

Vilfredo Pareto's Law states: “20% of the effort provided produces 80% of the results, while the remaining 80% produces only 20% of the results.” It can be interpreted differently: “20% of employees bring the company 80% of the profit.” Simply put, only 1/5 of the team works effectively. The efficiency of the vast majority of workers is very low. Their work is simply an imitation of vigorous activity. If you channel this energy in the right direction, your overall productivity will increase significantly.

The Pareto method is to isolate the 20% of the main tasks from the entire mass and focus on them. The decision about what is considered important and what is secondary will be individual in each case. The Eisenhower matrix or the ABC analysis method, which is most often used in combination with the Pareto method, allows you to break things into categories. ABC analysis is the simplest way to gradate cases according to their level of importance at the moment.

ABC - analysis

This method is considered the most productive and visual way of sorting cases. It allows you to weed out everything unnecessary and focus on achieving your main goals. According to this method, all cases are divided into categories:

• Group A has the highest priority; these are important and urgent matters. Such problems must be solved as quickly as possible. The contribution of these tasks to achieving the final goal is 65%, although they will only take 15% of the time to complete. That is, more than half of all work will be completed in a minimum period of time.
• Group B includes matters that are not urgent, but necessary for execution. The solution of such problems can be delegated to third parties. It is important to control the time of their completion, since cases of group B tend to move into category A if deadlines are missed.
• Group C - tasks that are commonly called “office routine”. It is on them that the lion's share of the staff and manager's working time is spent. Although compiling reports, purchasing stationery and other routine work can be easily handled by a person with low qualifications.

Independent organization of working time

Self-management is perhaps the most effective of all time management tactics. It is applicable both to an individual subject and to the team as a whole. A system of material rewards and punishments makes it possible to ensure that an employee works productively. In simple terms, fines or bonuses They stimulate the individual well to complete the task assigned to him. It should be noted that the employee himself should also be interested in the competent organization of the work process.

The most important goal of self-management is the maximum realization of the potential of each person in work, creativity, and personal life. Using this method provides the following advantages:

• The time and effort required to complete work tasks is reduced;
• Productivity increases;
• Reasons for stress, emergency work, and haste are eliminated;
• Moral satisfaction with work increases;
• Qualifications increase and an incentive for personal growth appears.

Self-management begins with an analysis of work style, which includes a complete time inventory. It allows you to identify the strengths and weaknesses of the organization of the labor process and adjust them in the right direction. The inventory of all types of activities includes:

1. Basic work tasks;
2. “Interference” or forced breaks, so-called “garbage time”.

The reasons for wasting time can be personal factors, such as disorganization, careless attitude to work duties, lack of self-discipline, the desire to do everything quickly, in a hurry. However, excessive zeal and the desire to take on all the tasks at once also rarely give a positive result.

The famous American business coach Dan Kennedy believes that telephone calls, unscheduled visitors, and protracted meetings are the worst time sinks for a manager. If possible, they should be eliminated or minimized.

Pomodoro method

This tactical technique with a funny name was invented in the 80s of the last century by the Italian Francesco Cirillo. Being one of the lagging students, the young man decided to start working on himself in order to improve his performance. After conducting a detailed debriefing, he realized that he could not concentrate on his studies, being distracted by many small matters. Then Francesco brought a tomato-shaped timer from the kitchen, set it in front of him and timed the class.

In practice, it was discovered that he was able to study science with concentration for 25 minutes. During this period, the student was never distracted from the book. Subsequently, it was decided break down all the time allocated for classes into blocks. The half-hour interval included the time of maximum concentration - 25 minutes, as well as rest time, which is allotted just for those small things. The Pomodoro method is widely used today due to its simplicity, accessibility and effectiveness.

Greetings to all guests and regular readers. In this article I will share with you the secrets of how to manage to do everything and what home time management is in general. After all, many of you are probably already tired of the constant rush of work that never ends.

At the same time, general fatigue accumulates, which over time threatens to develop into serious depression. Let's talk today about how to do everything without feeling like a “hunted horse.”

Why do you need home planning?

Of course, everyone's goals are different. Someone wants to unload their schedule so that they have time to communicate with loved ones, relax and pursue hobbies. Someone is constantly busy cleaning, cooking and washing and is late for work because of this. Some people get tired of the constant “Groundhog Day”.

This is a state when every day resembles the previous one, but at the same time you do not receive any return and do not achieve your goal. A home management system will help you organize your time correctly and effectively to get everything done!

Another very important and effective time management technique is not only to strictly follow the plan, but also to analyze what you have done. This is very important for strengthening your own motivation and understanding that you are on the right path.

It’s not enough to simply cross off all your household chores at the end of the week. Analyze the list, mentally dividing it into 3 groups:

1. What can I praise myself for?
2. What did I fail to do and why?
3. What should I focus on next week?

There are a large number of types of time management, but they all pursue one goal: “Achieve more and get tired less!”

Golden Rules for Home Planning

• You don’t need to just write a huge to-do list that you will never be able to complete in 1 day. This is ineffective time management and will lead to loss of motivation. You are more likely to abandon the entire time control system, having lost faith in it. That is, the task of effective time management lies precisely in the rational distribution of time, which means that when setting a task, you need to clearly understand how much time it will take to complete it. Don’t deceive yourself and don’t “throw on” too much, then you will definitely not have time for anything.
• Clearly rank household chores according to their importance.
• Break up a big task that has been lying unfulfilled for months, or even years, into small parts and pieces. This could be moving, renovation, general cleaning, etc.
• Combine several things at once. (Useful + super useful, pleasant + useful, pleasant + pleasant). For example, a woman is torn between a lot of ironing, cleaning, the need to get herself in order before an event and the desire to relax while watching her favorite TV series. Why not organize your day in such a way that from 12-13 you iron, while you can turn on your favorite series or show, and then apply a mask to your face and at the same time do a little cleaning.
• Identify your time wasters. What distracts you more from completing work tasks (TV, social networks, telephone conversations)? There is no need to exclude them from your life forever. If all these little things bring you pleasure, then just set aside a clear period of time for them. Perhaps this rule would be perfectly suited to the saying: “If you’ve done the job, go for a walk!”

• Set aside a little time for household chores. This rule applies to very busy people who spend 10-12 hours at work. In this case, no matter how you plan the day, there are not 3-4 hours for cleaning, cooking, washing and ironing. So don't torture yourself and set aside only 30 minutes. Designate that on Monday you spend 30 minutes in the bathroom, on Tuesday you spend exactly 30 minutes ironing? This time is not enough - transfer another 30 minutes of ironing to another day of the week, etc. This is much better than on a single day off, with your tongue on your shoulder, doing a global cleaning of the house, at the same time washing, ironing and cooking for the whole week. What will you get at the end of such a day off? Depression and terrible fatigue!

Many women complain that cooking takes them a huge amount of time, but at the same time they have a daily panic at work that the family will have nothing to eat in the evening! This suggests that you are ineffective in managing time and have not organized your time correctly.

There is even such a type of time management as organizing home meals. In short, you should always create a menu for the week. Based on this, buy groceries + think through as much as possible on the weekend what you can prepare from this menu. And in order not to feel like a “victim of home life”, you can combine Sunday cooking for the week

I manage to do everything!

Many who first encounter the newfangled and overseas concept of “time management” automatically reject such a time management system. Like, why do I need all these systems, I already have time for everything!

Perhaps, but think about how much more efficiently you could use your resources. You could learn a new business, learn a foreign language, master some specialty or read more interesting books, attend cultural events.

Yes, you may actually be able to do everything, but at what cost? Are you tired and come home with just the thought of going to bed? You are satisfied with yourself, you did everything this way, but at the same time there were no interesting and bright moments in your day.

Don't limit your life to just household chores. An effective time management system will help make life brighter and save you from general fatigue!

Be sure to rest!

This is a very important rule, which many people either forget or do not attach importance to. I don’t mean now the dream when you, tired and automatically, carried your body to the bed and set the alarm clock with the last of your strength.

I’m talking now about proper rest; one of the types of effective time management at home will help you allocate time for it.

• When making a plan for each day, be sure to imagine the time resources that will be spent on completing the task.
• Clearly define “working” time and rest time.
• Write down the types of holidays that are ideal for you. This could be going to the cinema, the theater, an exhibition, reading a book (which you’ve been wanting to read for a year), watching TV with your loved one, dinner in a cafe, a walk in the park, a visit from guests. Why is it so important to write this down? In order to avoid that same feeling of the notorious “Groundhog Day” and so that you can clearly see how much more diverse, brighter and richer your life can be.
• Now that you have written down how you want to relax, make a short-term plan. Leave time in your schedule every day to do what you love. For the weekend, include those that require more time (theater, cinema, walk, picnic). And every evening, set aside 1-2 hours for relaxation (movie, book, tea with loved ones, etc.)

Successful business consultants who teach the basics of effective time management claim that there is no worse enemy for yourself than chronic fatigue! Nothing demotivates us, reduces our performance and prevents us from achieving our goals like chronic fatigue. So the time management system is precisely aimed at ridding you of this feeling.

In general, we can talk about effective time management for a very long time, but it’s better to visit time management training , and you will see how much better your life can be.

Share in the comments how you plan your household chores, and does a similar system help you in your life? Subscribe if you haven't done so yet and see you next time!

Hello! Today we’ll talk about time management or effective time management and answer the question of how to manage everything!

A person is part of society. Each of us has certain responsibilities to ourselves, colleagues and family. Sometimes it seems that life is a kaleidoscope of identical days, with a large number of tasks for which there is always not enough time. If you associate yourself with a squirrel in a wheel, then you will be interested to know that time can be effectively managed.

What is time management or time management

Look at rich and successful people. They own a big business, manage a lot of people and find time for relaxation and family. “How do successful people manage everything?” you ask. Yes, all because they know and master the basics of time management.

Time management is the ability to rationally distribute your time resources. Translated from English it means “time management”. Of course, people are not magicians and do not know how to turn back time or stop it. But we can learn to properly distribute every minute in order to manage to complete all assigned tasks.
The motto of successful time managers can be considered the expression “Achieve more by working less.”

Who can benefit from time management?

People have different needs and different responsibilities. Don’t think that the problem of lack of free time is a problem only for managers and wealthy people. In fact, learning to do the maximum number of things in a certain period of time begins in childhood.

Let's remember at least the child's daily routine. Surely many people have a poster “Lesson schedule and daily routine” hanging at home. Thanks to him, children follow a daily routine and are disciplined.

If you are asking questions: “How to work and manage to do everything around the house as a woman with a child,” “How to learn to do everything faster and not get tired,” then these questions are relevant for you, especially if you are a young mother. Some representatives of the fair sex manage to look after three children, take care of themselves and their husbands, and some cannot cope with even one child.

Therefore, you should not think that time management is a useless science that is unlikely to be useful to you in life. In fact, if you learn to control your time, you will find happiness and harmony in all areas of your life.

History of time management

Since ancient times, people have tried to distribute their labor resources as efficiently as possible, therefore, back in Ancient Rome, the philosopher Seneca began to distribute the time spent between that which he spent usefully and that which was useless. If a famous thinker did something useful, then such time was considered good, useless - bad.

Later, Seneca began to record what he did and when. After this, he analyzed the time spent and assessed its effectiveness. We can say that he was building a system of effective time management.
In the 15th century, the famous Italian scientist Alberti argued that people who know how to manage their time profitably will always be successful.

Already in the 19th century, a labor institute was created, where many famous personalities worked. For example, biologist Lyubyashchev A.A. invented the timekeeping method. It is now successfully used in a large number of enterprises, analyzing the working time of each specialist.

Timing allows you to analyze how much time a person needs to complete a certain task.

Basic components of time management

Before you begin to study the basic rules of time management, you need to know what parts it consists of. That is, what you will need to do, and thanks to which you will learn to manage your time:

• Strict accounting of all time;
• Optimization of working time resources;
• Daily planning of your day;
• Constant motivation.

You need to manage your time not only during working hours, but also during rest periods. This will help you better restore your strength, and will also give you the opportunity to feel happy, self-sufficient and successful.

Not every citizen of our country has even heard that you can skillfully manage your time. Accordingly, many people are not even aware of the existence of time management techniques. But if a person nevertheless becomes interested and superficially familiarizes himself with the minimum information about this art, then he immediately becomes hostage to many fears.
Let's look at the most popular fears related to time management.

1. No one can control time, so life has and will continue to take its course. This is a false statement, because you yourself are the masters of your destiny. It depends only on you how quickly the work will be completed and how much time will be left for relaxation and communication with friends. By mastering useful time-saving habits, you will manage not your time, but your life;
2. Thanks to time management, you will have to work more. Some people are really afraid that if they have free time, they will have to do more unplanned work. In fact, time management allows you to optimize all processes, and you are unlikely to have time to do unplanned work;
3. By adhering to the rules of time management, you can turn into a robot. Many people think that if they completely plan their life, they can lose all human joys. In fact, time management does not take up time, but rather helps you find an extra hour or two that you can spend on yourself.

Principles of time management or how to manage everything

The art of managing your time- This is a rather complex science, the study of which can take more than one year. But we tried to highlight the basic principles of time management that will help to properly organize each person’s day.

Plan your every day

Every day before you go to bed, try to take a few minutes to write down a plan for the next day. This can be done on a piece of paper or on a display board. Write down every minute of your time, not forgetting about rest and force majeure circumstances. Don’t forget to devote enough time to these particular points, because no one is immune from unforeseen difficulties.

Always carry your plan with you (if it is written in a notebook or diary), look at it periodically and check whether you are within the allotted time. Cross out or erase completed items. This way you will feel self-satisfied with the work done.

Set a goal

Every person has a dream that turns into a specific goal. People who set themselves certain goals and know what they are working for find it easier to achieve what they want.

For example, if you are an ordinary average office worker, but your goal is to be a leader, then you need to get the appropriate education, prove yourself well before your superiors, and do your job well. In this case, you have a great chance of moving up the career ladder. Perhaps in the future you. And ideally, you will introduce a corporate time management standard in your organization. The main thing is to really want it and not sit idly by.

It is important to learn how to set goals correctly. First, think about what exactly you want. Your goal should be specific, achievable, relevant, measurable and time-bound. There is no need to dream that living in the outback and working in a small factory, you will be able to become president in a couple of years. Set realistic goals for yourself and go towards your cherished dream.

Learn to fix your action plan

You already know about the importance of making plans, now let’s look together at how to properly plan your affairs.

The Gantt Chart will help us with this. This is, at first glance, a difficult method that not everyone can handle. But it's actually quite simple. Let's look at how this method works using an example.

You need to build a house. You prescribe all stages of construction (design, laying the foundation, ground, finishing work, etc.) After which you enter the data into a table and indicate the timing and order of their implementation. Some small processes, the implementation of which does not affect the quality of work, can be combined, thereby reducing the time for their implementation.

Drawing up such a diagram allows you to clearly explain the scale of the work being performed, thanks to which workers get involved in the process faster.

Set your priorities

To achieve a goal, each person has to perform a number of tasks of varying severity. Therefore, you need to learn to prioritize and highlight the most important processes.

In order to properly plan your day, you can use a simple principle. It's called the ABCD method.
Its essence is as follows. You make a plan for the day, starting with the most important things. That is, by “A” we mean the execution of the most important process, by “B” - less important, “C” - not very important, etc.

The most difficult and important tasks should be scheduled for the next morning, or your most productive period. The fact is that if you don’t complete the most difficult task right away and constantly put it off until later, then the feeling of unfulfilled duty will weigh on you emotionally. A well-known expert in the field of active time management, B. Tracy, advises approaching such issues strictly and unambiguously. He is the author of the “Have Frog Breakfast” time management method, which is successfully used by a huge number of people.

Its essence is as follows. You perform the most difficult and time-consuming tasks (“frogs”) first. This is necessary so that you have time to do all the planned things, and your emotional background remains normal throughout the day.

A logical continuation of the frog method is the Pareto principle or law. It says that 20% of all our efforts produce 80% results, and the remaining 80% of efforts produce only 20% results.

That is why the main task of everyone is to identify the most effective 20% and concentrate on their implementation.
There is another method that helps you prioritize everything. It's called the Eisenhower Matrix. The famous successful politician was famous for his practicality. He divides all his affairs into 4 categories:

• Urgent and important. These things need to be done first. Because of their importance, they should not be entrusted to others. If you delay in completing such tasks, this may be fraught with negative consequences in the future;
• Important but not urgent. Pay attention to this point. It is from this category of tasks that you can perform planning. But you should not put off their implementation for a long time, because these matters can become urgent and important;
• Urgent but not very important. Such things generally take a lot of time, so they can be delegated, that is, entrusted to someone;
• Unimportant and not urgent. It’s better to cross them off the list altogether so as not to waste your time.
  Try using these methods, and within a few days you will understand how effective they are.

Focus on the main thing and learn to delegate

Every person has a huge number of things to do during the day. Some of them may take you a few minutes, while others may take several hours. Try to take on all difficult and important tasks yourself, and entrust less important ones to other people.

For example, if no one in the family except mom knows how to cook borscht, and in addition to dinner, you also need to wipe off the dust and put away toys, then it would be rational to entrust the cleaning to the children or dad while mom prepares dinner. In this situation, everyone is fed, and the apartment is cleaned.

Or another example, if you earn several thousand rubles a day every day and your faucet is leaking, then it is easier to entrust the repair work to a plumber and pay him a couple of hundred, while you will earn several times more during this time.
Master the principles of delegation, i.e. do not be afraid to shift some of your responsibilities to others.

Analyze the period you have lived and create your own personal time management rules

Periodically look back and try to analyze the period you have lived through. Pay attention to how rationally you spent your time, how quickly you achieved your goal, what difficulties you encountered along the way, etc.
Analyze your life regularly and note how fast it is moving and whether you are completely satisfied with your actions.
Based on the basic principles of time management, create your own rules that help you optimize your time resources and feel like a happy and successful person.

Don't forget to rest

Plan your vacation as one of your main tasks. The quality and speed of the work performed depends on how well you have restored your strength. Don't neglect sleep. An adult should sleep at least 8 hours a day. Otherwise, you are guaranteed depression and loss of strength, and these are the main enemies of productive work.

Don't forget to communicate with friends and loved ones. Don't give up on your hobbies and interests. Having a pleasant time helps a person relax and makes his life brighter.

Plan your next day

When you go to bed, outline the tasks that you would like to accomplish tomorrow. It is better to write down all the points so as not to miss anything, because a person is not a robot and he tends to forget some little things.

It is better to do planning in the evening. That is, in the evening of today you are thinking about the next one. This allows you to significantly optimize your time resources; in other words, you manage your time wisely.

Last day

Try to live every day as if it were your last. Don't put off doing important things. Things for which there is constantly not enough time sometimes remain in plans, i.e., unrealized. Therefore, give your best every day if possible. Thanks to this, you will not have a lot of routine and uninteresting work to accumulate.

Filter information

When studying certain information on the Internet or printed publications, try to highlight the main aspects of the article and “skim” over them. Very often, the information provided is filled with various advertisements, or excesses of the authors’ arguments, i.e., “water”. Learn to read “through the line”, this will significantly save your time.

Time Eaters

Modern people spend a lot of time viewing absolutely unnecessary information on social media. networks and other Internet resources, as well as useless conversations on the phone.

But time is a resource that cannot be replenished. In order to understand how expensive it is for you, calculate approximately how much you earn per hour. Now think about how much time and money you are wasting in vain. Even if you don’t translate all this into a monetary equivalent, think that instead of empty chatter on the phone, you could read a book to your child or play with him. And this is much more useful and will bring more satisfaction.

Of course, isolating yourself from everyone and stopping communicating with friends is also not an option. But try to minimize communication with truly unnecessary people. Learn to say “No” to them.

Analyze your habits and identify your “time wasters”. Gradually get rid of them, learn.

Concentrating on doing one thing at a time

Try not to take on several tasks at the same time. This way you will scatter your strength, and your attention will be scattered. You'll take longer to complete each process. Take one task and complete it completely, then move on to the next.

History knows some people who could do several things at once (for example, Julius Caesar), but they are just the exception to the rule.

But there are processes that can and should be combined. For example, riding public transport takes a lot of time for most people. Why not educate yourself at this time? After all, you can listen to an audiobook, or read an interesting magazine.

Experts advise not to grab everything. It is better to slowly and confidently move towards your goal, completing each task efficiently.

Study your biological clock

The rhythm of life is individual for each person. For some, the peak of activity occurs in the morning, while others sleep until lunch and begin to work in the evening. Only you yourself know when you have the best energy and highest performance. It is during this period that you try to complete the maximum amount of pre-planned work. Do it at one time.

Tidy up your workspace

All successful people have perfect order in their workplace. This applies to both a regular table and a PC desktop. Have you ever noticed how much time you spend searching for a document? Scientists have calculated that people who have a messy workplace spend 30% of their time searching for the necessary document, tool, etc.
Clean up, recycle unnecessary papers, get rid of trash. Thanks to this, you will feel comfortable and your performance will increase.

Separate workplace

If you work at home and think that your entire home is a workplace, then you are deeply mistaken. While you're working, you may be distracted by a lot of little things. Try to arrange your own corner where all your things necessary for the work process will be stored.

For example, if you sew clothes at home, then you should not scatter sewing supplies throughout the apartment. Finding the necessary item will take a lot of time. By arranging your workplace, you will save yourself from additional cleaning and constant searching.

Books about time management or time management

If you have seriously decided to change your life and want to learn more about time management, then you will find it useful to read the following books. They are the works of well-known specialists in this field and are very popular:

1. “Master of Time”, author Evgeny Popov.
2. “Extreme Time Management”, authors Nikolai Mrochkovsky and Alexey Tolkachev.
3. "Getting Things Done or the Art of Stress-Free Productivity" by David Allen.
4. “Time Drive”, author Gleb Arkhangelsky.
5. “Effective Time Management”, “Leave the Disgust, Eat the Frog”, “Manage Your Time”, by Brian Tracy.
6. Time is Money by Matthew Edlung.
7. "Time management. The art of planning and managing your time and your life,” by Julia Morgenstern.
8. Integrated Time Management by Steve Prentice.
9. How to Manage Life and Work by Don Aslett and Carol Cartaino.
10. “Your time is in your hands”, author, Lothar Seiwert.
11. Tight Time Management by Dan Kennedy.
12. "The Art of Getting It Done" by Alan Lacain.
13. "Full order. A weekly plan to combat chaos at work, home and in your head, by Regina Leeds.
14. “Work less, accomplish more. Personal Effectiveness Program by Carrie Gleason.

Conclusion

If you think that you won’t be able to organize your day using time management tips, then you are deeply mistaken. Of course, any undertaking requires discipline and self-control, but you will quickly get involved in this process and begin to enjoy it.

The main thing is not to quit what you started. Try to hold out for 30 - 40 days, after which planning your day will turn into a good habit that you simply cannot live without.

Learn to manage your time correctly. Then you will have time not only to work, but also to relax, communicate with loved ones and have fun with friends.