Cash deposits at banks are accompanied by the issuance of an advertisement for cash deposits. A standard form for this document has been developed - form 0402001. You will learn how to correctly fill out an announcement for a cash contribution in this article, here you can also download a sample announcement and the form itself, form 0402001, valid from November 1, 2014.
Sample of filling out an announcement for a cash contribution
The form consists of three parts: the advertisement itself, the receipt and the order. The first part of the document remains in the bank after the money is deposited, the receipt is given to the person depositing the money, and in the future he will hand over this receipt to the cash desk of his enterprise. In turn, at the cash desk, the receipt will be attached to the expenditure order, on the basis of which money was issued from the cash register for depositing it with the bank.
When filling out the advertisement form, we indicate its serial number and the date - the date of delivery of cash to the bank.
“From” – we indicate the organization that deposits the money to the bank.
“Recipient” – indicate the name of the recipient and his details.
We also write down the name and BIC of the depositor's bank and the recipient's bank.
The amount deposited in the advertisement is stated in words and numbers.
“Sources of receipts” - write in words and indicate the appropriate code (for example, code 02 - trade revenue from the sale of goods, 05 - revenue from passenger transport, 08 - utility bills, 11 - revenue from organizations providing other services, 12 - taxes and fees, 16 - deposits of citizens, 28 - return of wages, 32 - other income).
When handing over the advertisement to the bank, the cashier will check it, take the advertisement itself, and tear off the receipt and give it to the person depositing the money.
This form is a cash document and should not contain any corrections or errors.
An advertisement for a cash contribution is document, which has a special form and is used by legal entities in the process of depositing cash into a banking organization in order to replenish their current account. The form of this document was approved by the Central Bank of the Russian Federation.
What does it consist of?
The structure of the document consists of three parts. In this case we are talking about:
- An advertisement that remains in the bank's cash desk.
- A receipt with a cash register stamp confirming the receipt of cash.
- An order transmitted to the accounting department of the bank through which funds were credited.
In this document, you must indicate the total amount that is deposited into the current account, as well as its details.
If, when crediting funds, it is determined that the actual and credited amounts do not correspond to each other, then the organization must re-execute the procedure for drawing up this document. In this case, the bank employee working at the cash desk must make crossing out originally issued advertisement for cash payment. Also, on the back of the receipt, he needs to cross out the accepted amount, sign, and also hand it over to the accounting employee in order to issue a new document.
In the process of accepting cash from a commercial organization that is not a credit organization, the announcement for the cash contribution must be accompanied by register of completed transactions, which are provided for by the relevant act from the Bank of Russia.
Why is it necessary to transfer funds to a banking institution?
In accordance with the current legislation of the Russian Federation, companies can carry out settlements both by non-cash transfers and by making cash payments. In the first case this is allowed only when working with the population of our state. In the second case, the company may have cash registers or use strict reporting forms made in accordance with established rules.
It should be noted that there are certain restrictions in funds that can be kept in the cash register. Excess funds must be deposited in the bank. It is in this situation that you should use an advertisement for cash deposits. It is worth saying that this document has become widespread and is used in many enterprises, regardless of their field of activity.
Stages of the procedure
After the end of the working day, one of the responsible employees of the accounting department must perform counting money received at the cash register. If the amount of money exceeds the established limit, then they must be deposited at the cash desk of the bank in which the organization’s current account is opened. It is in the process of depositing cash at the cash desk of a banking organization fill out an application for contribution.
The procedure for preparing this document must be carried out in the presence of one of the bank employees. Moreover, in some situations, a specialist can independently enter the necessary information into the document. This is carried out at the request of one of the clients.
Funds can be deposited either by the head of the enterprise or by the person appointed by him as the responsible person. As a rule, the responsible person is an accountant or cashier working in the organization. In this situation, employees must have power of attorney, certified by a notary.
Responsibility for failure to follow the procedure
Many heads of enterprises and organizations are thinking about the question of what will happen if the excess funds are not deposited at the bank's cash desk. The answer in this case is the following.
If a sudden check occurs and it turns out that there is more money in the cash register than the established limit, then this will be accompanied by the imposition of fines. The maximum sanction in this case is 50,000 rubles.
The exception to this situation is when the money is intended to pay salaries to employees, pay benefits, insurance payments, and so on. Thus, cash intended for the needs of employees of the enterprise are not taken into account.
In this matter it is necessary to adhere to of a certain order. Cash storage period should not exceed three days. Moreover, in a situation where the company operates far from populated areas or in hard-to-reach areas, this period is increased by up to 5 days.
Basic rules for drawing up
A document of this type is drawn up in standard form, which must be mandatory for use. In addition to the announcement, the documents also include order And receipt. They should be compiled exactly the same. In the document drawn up at the bank, it is necessary to indicate the following information:
- Information about the company to whose account cash is credited.
- Name of the banking organization.
- Account number for making payments.
- Credit amount.
- The source from which the amount came.
- Date the procedure was performed.
Exist certain design features advertisements for cash contributions. The advertisement can be filled out either in pen or electronically. Company details can be entered into the document using print.
It is prohibited to make mistakes in documents. It is for this reason that when filling out you must be as attentive as possible. If there is an inaccuracy or error, you must fill out the form again.
This type of form must be drawn up in one copy. After the acceptance of money at the bank has been completed, the employee of the financial institution who accepted the cash must sign and seal. The document that was completed remains with the employee of the banking organization.
The company representative is provided receipt. The order must be sent to the bank's accounting department. It is subsequently added to the bank statement.
Sample and form
I would like to immediately note that the filling out procedure is not particularly complicated and should be understandable even to a person who is encountering this issue for the first time. So, in the form it is necessary to comply the following nuances:
- Write the form number and indicate the date the document was completed.
- Enter information about the name of the company.
- In the debit line you should enter information about the sender's account number, and in the credit line - the name of the company to whose current account the funds are received. It should be noted that information about debit and credit may not be filled in, since in some cases a bank specialist can independently enter this information.
- After this, you should fill out information about the identification code.
- The next stage is entering information about the bank.
- Next, the amount is written down in the amount of cash that is deposited into the current account.
- The document must be signed by the bank teller and the person who deposits the funds - the head of the enterprise or a trusted employee. If cash is deposited by a trusted person, he must have a power of attorney from a notary.
Conclusion
Despite the simplicity of drawing up this document, it is necessary takes this issue responsibly. It is recommended to appoint a responsible person who would regularly visit the bank to deposit cash into the company’s current account. In this case, the employee will know all the intricacies of the procedure and innovations. As a result, there will be no problems with this issue.
If you ignore the procedure, then the likelihood that sooner or later inspection authorities will come to the enterprise is very high. If they establish a violation of the law, the company faces a considerable fine.
When faced with the issue of drawing up an advertisement for a cash contribution for the first time, certain questions may arise. In order to get an answer to them, you can always contact a competent employee of the enterprise or a bank branch employee.
The procedure for depositing cash into a bank in 1C is in this video.
Organizations transfer cash received from clients to their bank accounts. Acceptance of money is accompanied by filling out a special package of documents, which contains an announcement for a cash contribution, as well as a warrant and a receipt. A sample and example of filling can be downloaded at the end of the article. Form 0402001 provides that the source of income will be indicated. To reflect this data in the document, digital symbols have been developed.
The form confirms that the money has been transferred from the organization’s cash desk to bank accounts. Form 0402001 (according to OKUD) is currently used for registration. In addition to the advertisement itself, it includes a receipt and a warrant.
The form is filled out by an accountant or employee of a credit institution. Both typewritten and handwritten text are accepted. There should be no blots, corrections or other defects.
Important! Information about the account owner and his number, as well as the name of the bank, is entered into the form, for which you can use a stamp.
In the “Date” column, which contains form 0402001, the date of actual deposit of money into the bank is entered. Numeric symbols and words are used. The amount that will be transferred to the bank in 2016 is entered in numbers and in words (digital symbols are used for kopecks in both cases).
How to enter income sources
The announcement for cash contributions reflects the source of funds. They are written in words and also use symbols. The following are some of them for 2016 that indicate the source:
- 02 Revenue from sales of products regardless of sales channels;
- 05 Revenue from passenger transportation
- 08 Arrival of rent and utilities;
- 09 Receiving payment for attending social events;
- 11 Revenue from organizations providing other services;
- 12 Taxes and fees;
- 15 Income from the sale of real estate;
- 16 Receipt on deposits (does not apply to the Savings Bank of the Russian Federation);
- 17 Income from enterprises of the State Committee of the Russian Federation for Communications and Informatization;
- 18 Revenue from branches of the Savings Bank of the Russian Federation;
- 19 Receipts to the accounts of persons engaged in entrepreneurial activities without forming a legal entity;
- 20 Proceeds from the sale of securities (with the exception of the Savings Bank of the Russian Federation);
- 28 Refund of wages;
- 30 Receipts as a result of foreign exchange transactions with individuals;
- 32 Other receipts to the bank.
When is cash accepted?
The cashier accepts funds only if all the fields in the document are filled out correctly and the amount of money deposited corresponds to that indicated on the form. Bank employees are involved in checking how Form 0402001 is filled out: a cashier and an operator. If the actual amount deposited differs from that contained in the document, the announcement for a cash contribution must be issued again.
When transferring money to bank accounts:
- The depositor is given a receipt;
- an announcement for a cash deposit (you can download a sample and an example of filling it out below) remains with the cashier;
- the bank operational employee stamps the order and attaches the form to the statement, which is subsequently handed over to the person in whose name the current account is issued.
When receiving money into bank accounts in 2016, three forms will be required: a receipt, an order and an announcement. The latter is filled out by an accountant or a bank cashier. Data can be entered either printed or by hand. The text should not contain blots or corrections. Otherwise, you need to fill out a new form. Next you can download the sample.
In the Russian Federation, in order to place cash in an organization’s bank account, it is necessary to draw up and submit to the credit institution a special document - an announcement for cash contributions (hereinafter also referred to as ADC). This is a legal requirement. When accepting cash, the bank must check that this document is filled out correctly, so it must be completed without errors. This is what this article will be devoted to.
Announcement for cash contribution (form)
Announcement for cash contribution (filling sample)
The legislation of the Russian Federation does not provide a sample for filling out the OHC.
However, this is not a problem, because using the recommendations contained in Appendices 2 and 3 to the Directive of the Bank of Russia dated July 30, 2014 No. 3352-U, filling out the document in question is quite simple.
We have prepared a sample for filling out the OHC. You can download it.
Please note that along with the considered method, you can also deposit cash in the bank in bags. To do this, it is necessary to draw up a transmittal sheet in accordance with the established form 0402300.
New announcement form for cash donation
The announcement for a cash contribution is filled out according to the approved form OKUD 0402001. It was accepted by the Bank of Russia’s directive No. 3352-U dated July 30, 2014. The standard form is valid from November 1, 2014 and is valid in 2019.
You can download the announcement form for cash contributions on our website “New announcement form for cash contributions.”
An announcement for a cash contribution is a cash document in which corrections are not allowed. If the person who filled out the document form made mistakes in it, then a new form should be used. Otherwise, the credit institution servicing the current account has the right to refuse to accept such a document.
Law No. 402-FZ “On Accounting” allowed enterprises to independently develop and apply forms of primary documents. An announcement for a cash contribution does not apply to such documents and is filled out only on an approved form.
Sample of filling out an announcement for a cash contribution
The announcement for a cash contribution can be filled out manually or electronically. Some credit institutions provide their clients with services for filling out this document.
You can download a sample announcement for a cash contribution on our website:
The announcement form for a cash contribution consists of 3 blocks: the announcement itself, the order and the receipt. They include the same lines and are identical in filling:
- In the “From” field, you should indicate the name of the organization that deposits funds to the bank, for example, “Zagadka” LLC. Some banks require you to indicate your full name in this field. contributor, who can be the manager or any employee of the enterprise. Usually the depositor is a cashier or accountant.
- The “recipient” is the same organization. In our example, this is Riddle LLC.
- The lines “Name of the depositor's bank” and “Name of the recipient's bank” indicate the credit institution that accepts funds, for example, the Chelyabinsk branch of Econombank OJSC.
- “Source of receipt” - this line may cause slight difficulties for the person filling out the form. In total, there are 15 main types of sources of income. Most often, organizations use code 02 and indicate “Trade revenue” in this field.
Also in the form you must indicate the amount to be deposited in words, put down your TIN, KPP, OKATO, current account number and BIC of the credit institution. In the right fields of the form, located below the OKUD form code, write the amount in numbers and the symbol (code of the source of receipt). The receipt also indicates the account for crediting the deposited funds.
The announcement for a cash contribution does not contain the signatures of the head of the enterprise and the chief accountant. The document is signed by the person depositing funds, and the cashier as the party receiving them. The advertisement itself remains with the credit institution, and the order and receipt are returned to the depositor. In this case, the receipt must be attached by the cashier to the cash receipt order for the withdrawal of funds to the bank as a document confirming the transfer of assets from the enterprise's cash desk to the credit institution.
For information on the rules for maintaining cash discipline, see the material “Cash Discipline and Responsibility for Its Violation.”
Results
The announcement for a cash contribution is filled out and signed by the employee who deposits the cash into the organization’s bank account. It must be drawn up in the form approved by the Bank of Russia.
